Privacy Policy

We are deeply committed to protecting and respecting your privacy. Below you will find details on the information we collect, how we use it, and the choices and controls you have regarding your personal data.

1. Our Commitment to Privacy

This privacy policy (“Privacy Policy”) sets out how InsurTech America, LLC (“Company”) (“we”, “us” and “our” being interpreted accordingly) uses and protects the personal information about you that we collect or that you provide. This applies whether you engage with us through our www.insurtechamerica.com website, associated third-party event platforms (like Eventbrite, Zoom, or similar services) (each a “Website”), or by other means, such as in-person events or direct communication.

2. Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page. Where appropriate and necessary, we may notify you of significant changes by email. Please check back frequently to see any updates or changes to our Privacy Policy.

3. Information about you

3.1. Collection Methods

We may collect and process personal information from you in various ways, for example if you:

Contact us by phone, email, online using a form on a Website, face-to-face, or otherwise in writing.
Register as a user of a Website.
Register for a conference, training course, networking event, or webinar.
Request further information about a service, product, or membership.
Complete an online form for access to reports, newsletters, or video content.
Participate in our discussion boards on a Website or social media platform.
Complete a survey.
Submit a job or speaker application.
Visit our Website.
Report a problem with a Website, event, product, or service.

3.2. Types of Personal Information Collected

The type of personal information we collect includes your name, job title, company, postal address, email address, phone number, payment card information (processed securely by third parties), personal description, social media profile, photograph, dietary requirements, resume, and other information about your qualifications and job history, if you choose to provide such details.

3.3. Definition

Such personal information is referred to in this Privacy Policy as “Personal Data.”

4. Information we receive from other sources

4.1. Third-Party Partners

We work closely with third parties, such as event venues, webinar providers, sub-contractors in payment and delivery services, advertising networks, and analytics providers. We may receive Personal Data about you from them.

4.2. Public Sources

We may record information about you that is available publicly from sources like LinkedIn, corporate websites, related industry websites, and online directories.

4.3. Social Media

If you use our pages on social media platforms, we may collect any Personal Data which you provide via those platforms in accordance with the policies of the applicable platform.

5. Personal Data about other people

If you provide Personal Data to us about any person other than yourself, such as your colleagues or references (if you are applying for a job), you must ensure that they have given their permission for you to disclose it to us and for us to use it in accordance with this Privacy Policy.

6. Sensitive Personal Data

6.1. General Policy

Unless we make it clear otherwise, our policy is not to ask for any sensitive Personal Data from you.

6.2. Explicit Consent

We may, however, collect sensitive Personal Data if you voluntarily provide it to us in order to facilitate a service (e.g., specific dietary requirements for an event). If you choose to provide this sensitive Personal Data to us, this will mean that you have given your consent for us to use that information for the reasons explained at the time you provide it.

7. Uses we make of Personal Data

7.1. Primary Uses

We may use the Personal Data that you provide to us or that we receive from third parties in the following ways:

Transactional Purposes: To provide you with the information and services you request; to carry out our obligations arising from any contracts; to manage your registration, attendance, and participation at events; and to allow you to communicate with other users and advertisers on our Website.
Direct Marketing Purposes: Where we have a legitimate interest or legal right, we may contact you by telephone or electronic message (e.g., email or SMS) for the purposes of providing information on our services, products, and upcoming events, or providing information on behalf of our partners. You may opt-out of these communications at any time.
Transfer to Third Parties (Sponsors/Partners): Where you have specifically consented or requested that a sponsor contact you (e.g., by registering to view a sponsored webinar or attending a sponsored event), we may provide Personal Data (which may include your name, job title, company, country, phone number, and email address) to that sponsor for them to contact you.
Website Administration and Improvement: To manage your access to InsurTech America content and resources; to ensure our Website content is presented effectively; to notify you about changes; and for troubleshooting and security efforts.
Marketing Analysis and Online Marketing: To analyze Personal Data to identify how we can improve our marketing; to provide suggestions and recommendations to you about services that may interest you; and to target relevant advertising to your social media accounts (e.g., LinkedIn or Facebook).
Internal Administration and Analysis: To process job applications; for data analysis, research, statistical, and survey analysis; and to measure the effectiveness of our advertising.
Legal Compliance: To comply with any relevant legal obligations.

8. Profiling

We may occasionally use Personal Data to conduct profiling of individuals on our database. This helps us target communications more efficiently, reducing the chances of individuals receiving irrelevant information. To do this profiling, we may:

Cross-check certain Personal Data against public sources (such as a company website) to better understand your role.
Combine information an event sponsor tells us about your interests with the Personal Data we already hold.
Track your online behavior in response to our emails and on our Website.

You can object to such use of your Personal Data for profiling at any time by contacting us (see the “Contact” section below).

9. Legal Basis

We collect and process your Personal Data in accordance with applicable laws that regulate data protection and privacy, including national laws implementing the California Consumer Privacy Act (CCPA) and similar frameworks.

10. Disclosing Personal Data to third parties

10.1. Disclosure Recipients

We may disclose your Personal Data to the extent necessary to the following third parties:

Third-Party Service Providers: Those involved in the delivery of our events, online systems, and services (e.g., payment processors, registration platforms).
Event or Business Partners: Where you have explicitly consented (see "Transfer to Third Parties" in Section 7.1).
A Purchaser of the Business or Business Assets: If InsurTech America or its assets are acquired by a third party.
Authorities, Companies, and Advisors for Legal Reasons: To comply with any legal obligation, for crime prevention and fraud protection, or to protect the rights, property, or safety of the Company, our users, or others.
References or Employers: If you are inquiring about or applying for a job.

11. Where we store your Personal Data

11.1. Data Storage Location

The data that we collect from you will primarily be stored and processed within the United States. By submitting personal data, you acknowledge that this transfer, storing, or processing may occur.

11.2. International Transfers

We utilize third-party providers for services such as virtual events, analytics, and CRM systems, which may involve the transfer of your Personal Data outside the United States. We contractually require these providers to implement appropriate safeguards for international data transfers.

12. Data Retention

We will retain certain Personal Data related to financial transactions for as long as required by law for tax or accounting purposes. For direct marketing purposes, we will retain this data for a maximum of seven years from the date of your last interaction with us, a period we believe reflects our professional business cycle, unless you unsubscribe earlier.

13. Cookies

Our Website uses cookies to distinguish you from other users. For detailed information on the cookies we use and the purposes for which we use them, please see our separate Cookies Policy.

14. Security

We employ appropriate technical and organizational security measures to protect Personal Data from unauthorized access, unlawful processing, accidental loss, destruction, and damage. However, please be aware that there are always inherent risks in sending information over public networks, and we cannot guarantee 100% security of all data disclosed or transmitted to us.

15. Links

Our Websites may contain links to the websites of our sponsors, media partners, and other third parties. If you follow a link to any of these websites, please note that they have their own privacy policies. We do not accept any responsibility or liability for these policies or the processing of your data by those third-party websites.

16. Your rights

16.1. Access and Information

In accordance with your legal rights under applicable law, you can request information about the Personal Data that we hold about you, what we use that Personal Data for, and who it may be disclosed to.

16.2. Requests

You can also request that we:

Correct Personal Data that we hold about you which is inaccurate or incomplete.
Erase your Personal Data without undue delay.
Stop using your Personal Data for marketing purposes.
Transfer your Personal Data to another organization.

16.3. Limitations

Please note that InsurTech America is not required to rectify or erase your data where doing so would prevent you from meeting your contractual obligations to us or where we are legally required to retain copies of your Personal Data.

16.4. Exercising Your Rights

To exercise any of the rights set out above, please write to our contact email address below.

17. Contact

Questions, comments, and requests regarding this Privacy Policy are welcomed and should be sent to our team by email at info@insurtechhartford.com.